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How to Automate Recurring Contracts and Billing in Invent ERP

Learn how to create customer contracts that automatically generate draft invoices based on monthly, quarterly, or annual billing cycles.

Step-by-Step Process​

Customer Contract​

Step 1: Access Customer Contracts​

From the Main Menu, navigate to Accounting → Customers → Customer Contracts.

Step 1 - Access Customer Contracts

Step 2: Add a New Contract​

Click Add to create a new contract.

Step 2 - Add New Contract

Step 3: Enter Contract Information​

Fill in the main contract details:

  • Contract Name — Give the contract a clear name or code.
  • Customer or Vendor — Link the contract to an existing partner.
  • Start and End Dates — Define the period this contract covers.

Step 3 - Enter Contract Information

Step 4: Add Contract Lines​

Scroll down to the Contract Lines section and add:

  • Products or services
  • Pricing and quantities
  • Any applicable billing rules

Step 4 - Add Contract Lines

Step 5: Save the Contract​

Once everything looks correct, click Create to save the contract.

Step 5 - Save the Contract

Step 6: Generate Invoices (Optional)​

After saving, you can generate an invoice immediately, or keep the contract saved for future billing.

Step 6 - Generate Invoices

Creating a Contract Template​

Step 1: Open Contract Templates​

From the Configuration menu, head to Contract → Contract Templates.

Step 7 - Open Contract Templates

Step 2: Add a New Template​

Click Add to create a new template.

Step 8 - Add Template

Step 3: Define Template Details​

Fill in the template information just like a regular contract.

Step 9 - Define Template Details

Step 4: Create the Template​

Click Create to save the template.

Step 10 - Create Template

Notes & Tips​

  • Contract templates are ideal for recurring services or standardized agreements.
  • You can still customize individual contracts even when using a template.
  • Keep all communication and attachments inside the contract record.

FAQ​

Q: Can I create a contract without a template? Yes. Templates are optional and mainly used to speed up contract creation.

Q: Can I generate invoices later instead of immediately? Yes. Contracts can be saved and invoiced at any time.

Q: Can I edit a contract after creating it? Yes, contracts can be updated as long as they comply with your accounting rules.

Q: What is the benefit of using contract templates? Templates save time, reduce errors, and ensure consistency across multiple contracts.